Babià One
Over ten years building a consultancy's custom software
Clients, tasks, payroll, timekeeping, documents and invoicing in a single platform, on the computer or on the phone.
- Status
- In production
- Period
- - present
- Client
- Gestoria Babià
Gestoria Babià has managed all its work with Babià One since 2013. It is the platform Mecexis has built with the firm, piece by piece, growing at the same pace. Today it brings together in one place the relationship with each client, the team's work, payroll, clock-ins, documents and invoicing with Veri*factu. And it keeps growing.
A business consultancy is many companies at once
Every client brings its own data, employees, deadlines and documents
A business consultancy handles the tax and employment affairs of other companies. Every client is a small world of its own, with its tax details, contracted services, employees, payslips and invoices. And each person needs to see different things. The manager wants their company's invoices and their staff's payslips, the employee wants their payslip and their clock-ins, and the consultancy's team needs to see everything.
Today Gestoria Babià works with more than 300 companies, and more than 800 have used Babià One over the years. In 2013, like almost every firm, it ran everything on separate tools: email to talk to clients, shared folders for documents, a spreadsheet to track who was billed what, and separate programs for invoicing and time tracking.
Management spread across too many places
Emails, phone calls, spreadsheets and standalone programs
Every piece of data was entered several times, in different tools. If a client wanted an invoice, they sent an email and someone on the team found it, attached it and sent it back. If an employee wanted to see their payslip or their clock-ins for the month, they called. Repetitive tasks ate up a good part of the day, and since nobody could see what each colleague was doing, sometimes two people did the same task or sent the client the same message.
Invoicing was the best example. Invoices were made in a separate program and uploaded by hand, client by client, every month. That program did not know which service each client had contracted or at what price, so there was no simple way to tell which services and which clients were the most profitable. And with Veri*factu on the way, carrying on like that was not an option.
On top of that, Babià wanted to stand out from other consultancies to win new clients. It needed to offer something more than doing its job well.
The whole consultancy in one place
Babià One revolves around a simple idea. Every client has a record, and everything else hangs off it: services, contracts, tasks, payroll, invoices and documents. Nobody ever types the same piece of data twice.
AI where it really saves work
AI reads, transcribes and summarises. The team keeps the judgement.
When a new client is set up, the team uploads their ID document and tax documentation, and the AI extracts the name, tax ID, address or company name to fill in the form. The person only has to review and save.
Meetings and calls with clients are recorded right from the browser, and the platform transcribes and summarises them into an activity with attendees, date, tasks and notes. Nobody has to take minutes or write up notes.
What's more, the AI services can be switched through configuration, so the firm is not tied to any provider.
A service other consultancies don't offer
Payslips and clocking in from the phone, as part of the service
When time tracking became mandatory, Gestoria Babià saw it as an opportunity. It began offering its clients clock-in and an employee portal as part of its service, something other firms did not offer. Babià One thus became one more reason for a company to choose Babià.
Babià One is also an app, available on Google Play and the App Store, and everyone uses it: the consultancy's team, the clients and their employees have on their phone the same as on the computer. Those who get the most out of it are the employees, who clock in from their phone, with geolocation to confirm they are at their workplace, and check their records and payslips.
Over ten years building, brick by brick
Custom software that doesn't age is software that never stops being built
We have seen in-house systems that were pioneers and ended up as a burden because nobody touched them for twenty years. Babià One has avoided that fate by growing in cycles. Each feature is defined before it is built and goes into production without ever stopping the firm's work.
It is built with Django, HTMX and Alpine.js on Docker. It is easy to maintain, each new piece is added without touching the previous ones, and it runs on low server costs.
Babià One in numbers
More than a decade of continuous evolution alongside Gestoria Babià
-
+800
Clients managed
-
+10
Connected modules
-
2013
First version
Common questions about Babià One
What the platform offers the firm, its clients and its clients' employees.
A whole advisory firm in a single piece of software
It is Gestoria Babià's management software. It brings together clients, team tasks, payroll, clock-ins, documents and invoicing in one place. Mecexis has been developing it since 2013.
Check their invoices and their team's payslips, see communications, sign documents and share files with the consultancy, without having to write or call.
Yes, for Android and iOS, and everyone can use it: the consultancy's team, the clients and their employees. Employees mainly use it to clock in, with geolocation to confirm the workplace, and to check their time records and payslips.
Yes. Every invoice issued from Babià One generates its record and is sent automatically to Veri*factu, the Spanish Tax Agency's system.
To read ID and tax documents when a new client is set up, and to transcribe and summarise meetings and calls. The team always reviews what the AI suggests.
Yes. Babià One shows that a custom platform can grow with a business for years. We analyse with you how you work and build what you need, piece by piece.